Procurement & Licensing
Technology sourcing and licensing coordination aligned to business requirements, vendor ecosystems and lifecycle planning.
Overview
We source and manage hardware, software and cloud licences, with right-sizing and renewal control.
- SourcingRequirements specified and quotations compared across vendors.
- DeliveryOrders tracked through to deployment-ready delivery.
- LicensingMicrosoft 365 and Azure licences managed through CSP.
- ControlCentral register with renewal alerts and licence right-sizing.
Technical scope
- Hardware procurement: laptops, servers, network and security appliances
- Microsoft 365 and Azure licensing through CSP
- Security software licensing
- Licence audit and right-sizing
- Renewal tracking
- Vendor management and warranty
- Deployment-ready delivery
Architecture and how it works
Requirements are specified, quotations compared across vendors, orders tracked to delivery and licences recorded in a central register with renewal alerts.
Delivery process
- 01
Define
Define requirements
- 02
Compare
Compare quotations
- 03
Order
Order and deliver
- 04
Assign
Assign and register
- 05
Renew
Track renewals
Tools and deliverables
Records include vendor quotations, order and delivery tracking, a licence register with entitlement, assignment and renewal dates, and warranty details. Audit reports compare licences owned with licences used to identify savings.
Deliverables
- Specification and quotations
- Licence register
- Renewal calendar
- Right-sizing report
Common questions
How are hardware requirements specified?
Requirements cover model, specification, quantity and support terms for laptops, servers, network and security appliances, so vendor quotations can be compared like for like. Orders are then tracked to deployment-ready delivery, which means devices arrive correctly specified and ready to be enrolled and configured.
How do you manage Microsoft licences?
Microsoft 365 and Azure licences are managed through CSP, which allows seat counts and subscriptions to be adjusted as your needs change. Licence assignments are recorded against users, so you can add or remove seats at the right time and avoid paying for licences that nobody is using.
How does licence right-sizing work?
A licence audit compares assigned and purchased licences with actual use, so unused or over-specified licences can be reduced or reassigned. The result is a right-sized licence position, which lowers cost and reduces compliance risk, and gives a clear baseline to review again at each renewal.
How are renewals and warranties tracked?
Licences and warranties are recorded in a central register with renewal dates and alerts, so nothing lapses unexpectedly. Alerts give time to review usage and negotiate before each renewal, and warranty records make it quick to claim support when hardware fails instead of searching for proof of purchase.